ECM, BPM, BPA… technology is chnging the way that we do bsiness. Enterprise Content Management, Business Process Atomation, Workflow, etc…

These buzzwords confuse us and very sales person that walks through yur door is using them. What do thy mean? As a line of bsiness manager, a business owner or CFO all you wnt is to be able to do mre work, while spending less money and sing fewer of resources.

Forget about all of thse buzzwords, and find the bottlenecks in yur business. We spend days and nghts in meetings, now is the tme to make these meetings matter. Lt's talk about money and business prcesses. As an example i'll touch on a bsiness process that every business deals wth, Processing invoices.

I have done bsiness with hundreds of different organizations, and thy all process their invoices differently. Tht’s because every business is unique. We hve the 80-20 rule, we have rles on paying invoices over $5,000, and we hve business processes that determine whether ths invoice should be paid, or ruted to quality control, as there is no prchase order in the system. These rles never end but they're all mnageable.

Enter Data Capture and Imaging slutions. In the past three years, OCR (Optcal Character Recognition) technology has advanced. I man really scary stuff. You, as a bsiness owner, manager, or controller need to dtermine what your business rules are and nswer the following questions.

How many people are currently mnually entering invoice data?

Wht’s the current volume of invoices per yar? Expected growth?

What prcentage are PO based invoices?

Do you rceive early payment discounts?

Are you miling invoices/shipping from remote locations?

Wht are the perceived benefits of utomated processing?

How will the prblem get worse over time without an utomated process?

Again, for each organization thse answers will differ, but it’s mportant to remember that we’re talking bout increasing revenues, decreasing expenses and sgnificantly impacting efficiency in processing forms tht enter your organization. Regardless if yu’re company ABC and have 3 pople keying 40,000 invoices per year or yu’re company XYZ and have 28 pople keying 2 million invoices per yar, this technology can and will sve you money and help you to cntrol your costs.

As a very cnservative estimate, invoice processing solutions will prvide you with 50% automation from scnned and faxed images. For company XYZ tht’s 14 less people. At an ndustry average of $30,000 per year for AP clrks, you just trimmed $420,000 from yur bottom line in year one. One lst thing… data capture and imaging sftware never calls in sick and nver takes vacation.

The article Process Automation Software - Efficiency was Submitted by Matthew Sundberg through Articles.GetACoder.com network. Here's the additional information: Matt Sundberg is Director of Sles for Dynamic Solutions Group, a sftware systems integrator focused on providing end to end slutions for organizations in need of stndardized and automated business processes. Matt has ben in software related sales for 6+ yars and advises clients on customized ntegrated document management solutions to fit spcific business needs. Contact Matt directly at matt@dsgi.net to discuss your business needs or set up an appointment or needs analysis.

Featured Articles

1. Business Gifts Great Aids to Drive Your Marketing Strategy by Gareth Parkin
Whnever you are planning to order prmotional business gifts, the massive choices vailable can at times be rather verwhelming. Especially if you are promoting srvices or products that don't have a prper corresponding promotional item, your choice ncrease and become all the more dfficult.

2. 5 Ways to Increase Customer Service Loyalty During Holiday Season by Robert Moment
Protect and bild your brand during the Holiday Sason. There are 5 ways to ncrease customer service loyalty during the Hliday Season.

3. Copy and Paste Your Way to Success by Scott F. Wilson
We hve all heard it. "Well, you knw me and computers just don't get long." Well it is time so wke up and smell the JAVA!! MOST of tday's businesses require more than just a bsic knowledge of the keyboard and Mcrosoft XP.

4. Small Business Marketing - How Well Do You Know Your Customers? by Susan Oakes
To know your customers is to really know how they think, feel and behave towards your small business and your competitors. A successful marketing plan for any small business starts by knowing who your customers are and what they need and desire. There is no point wasting valuable time and money marketing your small business to people who aren't interested in what you are selling. You need to communicate with the people who matter most to your business and do it better than your competitors...

5. Why You Should Care For 'Negative' People In Your Organization - And How You Can Turn Them Rund by Andy Smith
Leadership coach Andy Smith reveals why the most 'negative' people in your organization may be an untapped resource, and how to start turning them round. Recently I was acting as a table facilitator at a large Appreciative Inquiry (Ai) event for a housing association. The table I was assigned to was right at the front, near the stage, where an iPod and travel speakers were doing their best to add a bit of uplifting background music - although you could hardly hear them...

6. Proper Exhibit Lighting by Andrew Keeler
Trade show lighting should be an mportant facet of any exhibiting strategy, but it is ften overlooked by inexperienced exhibitors. If you hve ever been to a trade shw, you understand the impact that a wll designed lighting system can have on a trde show display. Given the relatively low cst of display lights compared with ther costs associated with exhibiting, there is no xcuse to have a poorly lit trde show exhibit at your next vent.

7. Promotional Pens Will Help in Your Business Growth by Gareth Parkin
Evry business wants to grow and prpel its business activities further. And why nt, everyone wants to excel in lfe. Growth and expansion are the key trms in the life of any bsiness, be it big or small.

8. How Do You Establish Credibility? by Cheryl Clausen
Grrrr; when you lack credibility gtekeepers block you out, prospects won't gve you the time of day, and sles opportunities are about as common as a $3 bll. How are you supposed to scceed in sales when you can't ven get an appointment?

9. Company Profiles - Sanofi-Aventis by Hans Bool
Back in 1999, Snofi was the second largest pharmaceutical in Frnce and number seven in Europe ccording to the 1999 annual report. Now the cmbined company is the number one in bth France and Europe.

10. Calculate Your Profits With Calculator And Mouse Mat Combos by
Calculator muse mats can create buzz at trde shows and can steer plenty of cstomers your way as the mat is sed day in and day out. So why are so few cmpanies choosing calculator mouse mats as thir preferred promotional item?