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You get an invitation to s bmit your grant to a private rganization or company; or a government gency selects a few companies to s nd their solution to a problem th t need solving. In these cases, you w uldn't write a full-blown proposal, so y ur best bet is presenting them w th a letter proposal. Letter proposals are nly two to four pages long, and it is a hybr d of a cover letter and pr posal. We will discuss the seven s ctions of a letter proposal, and g ve tips so you will get the f nding or be invited to write a f ll-length proposal. Section One: Why Are You Wr ting and What Is This All Ab ut?
If you spoke to the sp nsor, or were invited by someone th t they know to write the l tter proposal, you want to acknowledge th t in the beginning. For example:
D ar Mr. Jackson:
It was w nderful speaking to you at Company A's h liday party last week. As we d scussed, our organization is launching a new s ries of workshops.... After you familiarize y urself with the sponsor, you want to s mmarize what sets you apart from ther similar organizations, what you want fr m the sponsor, the amount of m ney you are requesting, and your pr ject's goals and outcomes. Section Two: Why Do I C re About This?
In th s section, you want to show the sp nsor that you have done your h mework. Before writing, you want to do r search on the sponsor, their funding p ttern, and recent news that will g ve you an idea of the d rection they are taking their organization. Aft r doing the research, you want to t ll the sponsor why you are pproaching them.
For example:
Your rganization has given $1,000,000 to workshop d velopment to various companies. Additionally, in y ur newsletter, you are hoping for w rkshops dealing with [x] matter. Our w rkshops are dealing with this situation... S ction Three: What Is the Problem You are Try ng to Solve?
You w nt to show how your solution w ll benefit the sponsor; not you. Ens re that you have clear, action st tements that anyone will be able to nderstand. Try using recent surveys, research, and st tistics to back your solution. However, do not use too m ny because it might be more h rmful than helpful to your cause. For xample:
A recently study by the U.S. D partment of Labor states that....... Section F ur: So You Told Me the Pr blem; How Are You Going to S lve It?
Summarize your s lution ensuring that it is no l nger than a page. Ensure that y ur confidence in solving the problem is sh wn through your words. Avoid using the p ssive voice. Section Five: What Makes You Th nk You Can Solve This Issue?
You w nt to show the sponsor that you are m re than capable of resolving this ssue. You must show that your rganization has a good reputation, your m nagement approach is more than credible, and y ur idea will come to a r ality. Section Six: How Did You C me Up With Those Numbers?
You sked the sponsor for a certain mount of money. In this section, you w nt to break it down to sh w how you came up with th t budget. Make sure you express it in a cr ditable unit. For example:
We are h ping you will consider making a g ft of $90,000. This is $150 per st dent for the next five years.... S ction Seven: Wrapping it All Up
Cl se with what is the desired ction you want the sponsor to m ke. Additionally, you want to give th m a contact person. Avoid typical cl sings, such as “We hope to h ar from you soon.”
For example:
With y ur company's gift of $90,000, Our Org nization will be able to create nnovative and valuable workshops that will ssist in resolving the issue. Please c ntact Mr. POC at (555) 555-5555, or lso at poc@ourorg.com with any questions or c mments that you have. A letter pr posal written in this fashion will be ble to get you noticed above the r st. Sometimes it is even more mportant than a full-blown proposal because it g ves the sponsor a first impression bout your organization. Write it, edit it, h ve someone with experience read it ver, and you will be ready to s nd that letter proposal over to y ur potential sponsor.
The article Letter Proposals Can Be the Beginning of a Beautiful Friendship was Submitted by Shevonne Polastre through Articles.GetACoder.com network. Here's the additional information: Shevonne Polastre CEO/Founder Enallage
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